e-TMS : Integrated transportation management software

Entry of transfer orders

Several functionalities to manage transport orders

•  Fast Shipment Entry
• Management of charging points / multiple charging and cross-docking
• Cost control in real time.
• Real-time display of the margin achieved
• Mapping and distance calculation.
• High-level automated rates by destination, product, customer, type of transport, etc... and all additional services (insurance, customs...)
• Various management models, contract management, budgets, direct invoices, etc.
• Entry and tracking of orders via intranet, internet or EDI

Transport organization

Ease of use and simplicity

•  Subcontracting and assignment order: control of margins according to predefined parameters.
• Information to the client or user: Alerts (special agreements, control of risks exceeded, etc...)
• Automatic transmission restrictions associated with a vehicle, a product or a user.
• Orders and instructions to transport drivers or subcontractors
• Editing of documents related to the execution (shipping order, delivery note, CMR, waybill, labels, fax subcontractor, barcode, etc.)
• Segmentation of the order into various sections (minimum logistic units) for the allocation of multiple resources.
• Cargo consolidations.
• Assignment of pickups and deliveries.
• The global control of date and time.
• Visualization of graphic work schedules and available resources (Gantt).
• Search for available resources by date and by country, area, region, etc.

Planification

We offer several planning options suitable for different types of transport.

AndSoft facilitates the internal management of the transport activity with planning types: Gantt planning, drag & drop.

Parameters

Our planning has several functionalities for all types of transport

•  Graphic planning of Vehicles, employees, subcontractors and trailers (Drag & Drop)
• Distribution of costs, income and margins in real time
• Development of transportation plans and delivery routes
• Availability list
• Outsourcing: Resource Tracking
• Creation of the consolidation with calculation of the maximum capacity by weight, volume, Ml, pallets, etc.
• Load breaks: Multi-resource per service.
• Ferry control.
• Search for the closest resource to the service pending assignment: optimization of empty movement.
• Cartography and geolocation management
• Monitoring the location of unhooked trailers and containers
• Tracking and exchange of Pallets.
• Distance: combination of cost per kilometer per hour or treatment unit.

Gantt

The highlight of our transport management software, e-TMS by AndSoft is the ability to assign and unassign commands to vehicles or trailers dynamically and visually with a simple drag & drop.

•  Graphical planning of Vehicles, employees, subcontractors and trailers (Drag & Drop)
• Allocation of costs, revenues and margins in real time
• Development of transport plans and delivery routes
• Availability list
• Outsourcing: resource tracking
• Creation of the grouping with calculation of the maximum capacity in weight, volume, Ml, pallets, etc.
• Load breaks: Multi-resources per service.
• Ferry control.
• Search for the closest resource to the service awaiting assignment: optimization of empty movement.
• Cartography and geolocation management
• Monitoring the location of unhooked trailers and containers
• Follow-up and exchange of Pallets.

Tracking

Tracking of the operations

•  Tracking of the orders by mapping, location of the package on
• map in real time (AndGPS needed).
• Incidents, events and times of service, projected time, real
• time, in the case of a non-carry out.
• Traffic and invoicing alerts.
• Entry via WEB, GSM-GPRS, Satellite or others.
• Integration with digital tachograph.
• Incidents, quality control and customer service.

Automated notifications to clients and collaborators

Automated management of predefined information

• Delivery and Pick-up alarms.
• ​Delays. 
• Lists or daily statistics. 
• Electronic invoices 
• Scanned conformities. 
• Etc.

The information can be programmed during the day, per day of the week, per event, etc., and this information is automatically updated.

Being able to manage “unforeseen events” in all the applications enables the client to mark and define his work flow in relation to his client’s, saving on internal costs, certifying the sent information and therefore gaining competence and productivity.

Can be sent directly via: 

•  E-mail 
• Fax (with automated system on the market). 
• SMS (with main operators or automated systems on the market). 

Incidents management. Quality and non-quality

Available throughout the whole application, not just for management. We apply the procedures of quality and incidents to everything, clients and supplier, invoices, receipts, etc. 

•  The client can parameterize “what and how” he wants to analyse his company. 
• Control of costs resulted from Non Quality. 
• Control of disputes, sanctions and fines and their management. 
• Management of recovered sums. 

Invoicing

e-TMS connects with most management and accounting software

• Sales invoices
• Credit notes
• Groupings per destination, third parties, items…
• Invoicing company depending on different parameters
• Purchase invoices
• Auto invoicing of third parties, subcontractors. Sales checking
• Accounting exporting is compatible and adaptable with leading products on the market.
• Driver and staff financial management.

Statistics

Control of structural costs and KPI

• Can be done by all the users. 
• Client Historical. 
• Resource optimization. 
• Price per kilometre for load and unload. 
• Income and expenses per trailer, drivers and third parties. 
• Income and expenses per transported item. 
• Sales per provinces/localities of origin/destination 
• Multilevel statistics customizable with cube OLAP. 
• Export to pdf, Excel, Word …

Control of structural costs
Imported from accounting, they will be a part of the three global costs (together with fleet expenses and direct costs) that will be deducted at each of the expeditions or trips to obtain the most adjusted ratios of yield per service.

In accounting we will define the percentage of use of the structural costs.